Office of Research Administration News
National Science Foundation System Update Outage
The National Science Foundation (NSF) is moving its Data Center IT servers to the Foundation’s new headquarters in Alexandria, Virginia, from June 30 at 8:00 PM EDT through July 4 at 6:00 PM EDT, to prepare for NSF staff relocation in August 2017. This move has been scheduled around a holiday weekend to minimize the systems downtime and reduce the impact on the research community and NSF staff.
Please be advised that the NSF website, FastLane, and Research.gov will be unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT. During this outage period, there will be no access to these websites, proposals cannot be submitted in FastLane, and project reports and cash requests cannot be submitted in Research.gov. However, previously saved information and uploaded documents in FastLane and Research.gov, including in-process proposals and reports, will be accessible after the Data Center move.
We encourage you to share this information with your colleagues. For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or firstname.lastname@example.org. Any policy-related questions should be directed to email@example.com. For additional information about NSF’s relocation, please see https://www.nsf.gov/pubs/issuances/in139.jsp.
Important Information Regarding Automated Compliance Improvements at NSF
Beginning September 26, 2016, the National Science Foundation (NSF) will perform automated compliance improvements on proposals submitted through FastLane. These checks will not be conducted on proposals submitted to NSF via Grants.gov. Proposers submitting through Grants.gov should be aware that Grants.gov will allow a proposal to be submitted, even if it does not comply with these proposal preparation requirements. Should NSF receive a proposal from Grants.gov that is not compliant, it will be returned without review.
FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG), Chapter II.C.2b for further information.
The compliance checks will trigger an error message in the following circumstances:
o Project Summary text exceeds the one-page limit;
o Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.
We encourage you to share this information with your colleagues. For system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or Rgov@nsf.gov. Policy-related questions should be directed to firstname.lastname@example.org.
Patent Agreement and Assignment
Any person who may be engaged in University research is required to execute the University’s Patent Agreement and Assignment. University Research is defined to mean Research and related activities by any person, which are related in any way to duties or responsibilities for which he/she has been compensated either by or through the University; or for which facilities owned, operated, or controlled by the University are used. This process can now be completed online at https://lvg.virginia.edu/innovators/patent-agreement-and-assignment-instructions. If you have not completed this form recently, please review and electronically sign the agreement at your earliest convenience. If you have any questions, please contact Catherine Thompson (email@example.com).