University’s current travel restrictions


Due to the University’s current travel restrictions, all non-essential domestic travel is prohibited. Essential travel is defined as supporting activities that are absolutely necessary, cannot be rescheduled, and must be done in person. Conference travel is considered non-essential, and since many upcoming conferences have either been postponed or are being offered in a virtual format, the funds allocation process from the Deans Travel Fellowship Program Fund will change for the foreseeable future. While under travel restrictions, funding support will be allocated for expenses incurred to attend virtual conferences. In addition to the request for funding support, please submit documentation for charges incurred for the conference. Once approved, funds will be provided as a stipend to the recipient.

In the rare instance that conference travel is deemed essential, prior approval from the unit chair/director is required and should be submitted to the Senior Associate Dean for Management and Planning for consideration and final approval. If approved, documentation of incurred travel-related expenditures (i.e., airfare, lodging, registration fees) should be submitted to Dana Stanley (dfb6n@virginia.edu) prior to the event. Once documentation is submitted, funds will be provided as outlined in the program guidelines below. In the event of cancellation, recipients should follow these guidelines for seeking refunds for associated travel expenses. Recipients will notify Dana Stanley in the event of cancellation, and will be expected to return the travel allowance, net of documented costs incurred.

Once all travel restrictions are lifted, we will return to our regular process of allocating funds as detailed below.


Dean’s Travel Fellowship Program

The Dean’s Travel Fellowship Program, funded by the University’s Strategic Investment Fund, provides increased financial support to doctoral students who serve as lead presenters at national conferences. Doctoral students who serve as lead presenters will receive a $1,000 stipend per conference with a funding limit of $1500 per student, per academic year from the program. Co-presenting students are eligible for reduced awards. Additional funding for conference travel support may be available through students’ academic department. Funding is available only for national meetings of organizations in the student’s area of study, with priority given to these national conferences.

Applications will require evidence of accepted proposals from the conference and conferences must occur no earlier than July 1, 2019. Upon acceptance of fellowship stipend applications, students will receive a $1,000 stipend in their student accounts. Applicants must be active in their programs at the time they apply for funds and at the time they present at conferences in order to receive funds.

For more information about this program, please contact currytravelfellow@virginia.edu. Students with federal financial aid, including work-study, should also be aware that the additional stipend will count as financial aid and may require adjustments to their federal aid allocations. Those students should contact Dana Stanley, dfb6n@virginia.edu, with questions regarding potential impacts on their federal financial aid.

Thank you for your continued dedication to the fields of education and human development. We look forward to helping you achieve your goals!

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