Office of Research Administration News

OSP Releases Statement on Research Administration Restructuring

After considering best practices, school feedback, and engaging in a thorough and thoughtful review we have agreed to move the supervision of the full OSP portfolio to the VPR Office over the course of the next several months. We have recently discussed this transition with the UVA Executive Vice Presidents and the President all of whom support this realignment. This re-alignment will result in all research administration responsibilities reporting to the VP for Research Office to align strategy and service through the academic side of the institution. As this transition advances, we look forward to working with you to ensure a smooth transition and outstanding customer service for our faculty researchers. Specific details are still being discussed, but we wanted to alert you all now at a high level to the change that will be underway this spring. (posted 2/20/18)


NIH Releases First Dataset from Unprecedented Study of Adolescent Brain Development

More than 7,500 children recruited for study to date; data available for first 4,500

The National Institutes of Health today released to the scientific community an unparalleled dataset from the Adolescent Brain Cognitive Development (ABCD) study. To date, more than 7,500 youth and their families have been recruited for the study, well over half the participant goal. Approximately 30 terabytes of data (about three times the size of the Library of Congress collection), obtained from the first 4,500 participants, will be available to scientists worldwide to conduct research on the many factors that influence brain, cognitive, social, and emotional development. The ABCD study is the largest long-term study of brain development and child health in the United States. (posted 2/16/18)


Session 3: Establishing Contacts with Industry and Research Institutions

Speakers: Stephen Fleming, Vice President, Strategic Business Initiatives, University of ArizonaPaul Fanson, Manager, Research Strategy Office, Toyota

Date Recorded: Wednesday, March 7, 2018

Your final webcast materials are available!


Take the short webcast survey to summarize and reflect on this webcast if you haven't already. Forward this e-mail to all individuals present at the training so that they may also complete the webcast survey.


Download a copy of the presentation materials for this webcast if you haven't already.


Two Webinars on Working at the University-Industry Interface: Effective Strategies for Active Researchers

The VPR Office, OSP, and Research Net are pleased to announce two faculty-focused webinars described below on collaborating with industry, produced by the UIDP ( Please feel free to forward this email to anyone at UVA who might be interested.

Three days before each event we will receive an email with a link to use for the webinar and more detailed instructions, which we will also distribute. Anyone at UVA is welcome to view either or both of the webinars. These webinars are the first two in a series of webinars on university-industry collaboration. If you are interested in receiving the link and instructions for the webinars directly, or if there is interest in viewing other webinars in this series, please contact Save these dates on your calendars, and watch for the email with the login information.  

Session 1: Understanding the Benefits and Challenges of Working with Industry/Research Institutions

Wednesday, February 7, 2018 | 1:00 - 2:15 p.m. EST

Speakers: Richard McCullough, Vice Provost for Research, Harvard, and Deborah Stokes, Director External Research and Academic Alliances, Dell EMC

·      Understanding the different types of university-industry engagements

·      Scenarios for successful partnerships

·      Overcoming common obstacles:

o     Time

o    Negotiated agreements

o    Confidentiality

o    Classified work

o    Project length

Session 2: Managing Expectations and Creating Long Term Relationships

Wednesday, February 21, 2018 | 1:00 - 2:15 p.m. EST

Speakers: Randy Hall, Vice President for ResearchUniversity of Southern California, and Mark Schmidt, Principal Scientist and Manager, Global University Relations, John Deere

·      Six key questions to prepare for industry engagement

·      Working with experienced and first-time industry sponsors

·      Key points to consider when discussing a specific project

Important Information Regarding Automated Compliance Improvements at NSF

Beginning September 26, 2016, the National Science Foundation (NSF) will perform automated compliance improvements on proposals submitted through FastLane. These checks will not be conducted on proposals submitted to NSF via Proposers submitting through should be aware that will allow a proposal to be submitted, even if it does not comply with these proposal preparation requirements. Should NSF receive a proposal from that is not compliant, it will be returned without review.

FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG), Chapter II.C.2b for further information.

The compliance checks will trigger an error message in the following circumstances:

o   Project Summary text exceeds the one-page limit;

o   Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.

We encourage you to share this information with your colleagues. For system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or Policy-related questions should be directed to

Patent Agreement and Assignment

Any person who may be engaged in University research is required to execute the University’s Patent Agreement and Assignment. University Research is defined to mean Research and related activities by any person, which are related in any way to duties or responsibilities for which he/she has been compensated either by or through the University; or for which facilities owned, operated, or controlled by the University are used. This process can now be completed online at If you have not completed this form recently, please review and electronically sign the agreement at your earliest convenience. If you have any questions, please contact Catherine Thompson (